June 15, 2022

Office Space Planning: How to Create the Ideal Workspace for Your Business

office space planning

When it comes to office space planning, there are a lot of things to consider.

Every business is different, and therefore every office will have its own unique needs.

But by understanding the basics of office space planning, you can create an environment that is perfect for your staff and their work habits.

We will discuss the different factors you need to take into account when planning your office space!

The Importance Of Good Office Space Planning

office planning

A well-planned office space can help your business in a number of ways:

Improved Employee Productivity

By taking the time to plan out your office space, you can ensure that your staff has everything they need to do their jobs efficiently.

This includes things like having enough desk space, easy access to printers and scanners, and comfortable seating.

Reduced Expenses

A well-planned office space can save your business money in a number of ways.

For example, if you carefully consider how much storage space you need, you may be able to avoid renting a separate storage unit.

Using LED lighting is a cost-effective solution that you can consider if you have a lot of lights installed in your workplace.

Increased Morale

Employees who have a comfortable and efficient workspace are typically happier and more engaged with their work.

This can lead to increased productivity and decreased turnover.

What Are Some Factors You Should Consider?

space planninng

Now that we’ve discussed the importance of office space planning, let’s take a look at some of the factors you need to consider while coming up with an office space plan.

What Is The Size Of My Organisation?

This will determine how much space you require.

You need to make sure that you have enough room for all of your staff, as well as any guests or clients who may visit your office.

If you don’t have enough room, you may need to consider renting additional office space or looking for a new location altogether.

What Type Of Business Do You Run?

The type of business you have will also dictate how you should plan your office space and your office design.

For example, if you have a lot of meetings or client presentations, you will need to make sure that you have large conference rooms.

Meeting rooms are important if you run a consultative form of business that requires more privacy or a lot of ad hoc meetings.

If you have a lot of staff who do remote work, you may want to consider creating a co-working space as part of your office renovation project.

What Is My Budget?

Of course, the amount of money you have to spend on office space will also play a role in how you plan your office.

If you are working with a limited budget, you may need to get creative with your office space planning.

For example, instead of renting an entire office, you may be able to rent a shared workspace or find an affordable location outside of the city.

How Much Natural Light Does The Space Get?

When you are planning your office space, it is important to consider the amount of natural light that the space gets.

This is because employees who have access to natural light tend to be more productive and have lower levels of stress.

So, if possible, try to find an office space that has a lot of windows and is well-lit.

What Is The Layout Of The Space?

The layout of your office space can also impact productivity.

For example, if you have a lot of employees who need to collaborate on projects, you will want to make sure that their desks are close together.

Creating collaborative spaces is an alternative to consider as well.

On the other hand, if you have staff who need peace and quiet to do their work, you will want to make sure their desks are further apart.

Having quiet areas for thinking and reflective work can be useful as well.

Can The Furniture Be Rearranged Easily If Needed?

You need to make sure that the furniture can be rearranged easily if you need to change the layout of the available office space.

This is important because the needs of your business may change over time, and you want to be able to adjust the office accordingly.

Do I Need More Storage Space Or Less?

You need to consider how much storage space you will need for things like files, documents, and office supplies.

If you have a lot of staff who work remotely, you may not need as much storage space.

On the other hand, if you have a lot of meetings or client presentations, you will need to make sure that you have enough storage space for things like presentation materials and brochures.

What Type Of Atmosphere Do I Want To Create?

The atmosphere of your office can impact the productivity of your staff.

For example, if you want your employees to feel creative and innovative, you may want to consider an open floor plan.

On the other hand, if you want your employees to feel focused and productive, you may want to consider a more traditional office layout and interior design.

Who Will Be Using The Space?

You need to think about who will be using the office on a daily basis.

Will it just be your employees, or will you have clients or customers coming in as well?

If you have a lot of visitors, you will need to make sure that your office is spacious and welcoming.

On the other hand, if it is just for your employees, you may want to consider a more intimate setting.

What Are The Long-Term Goals For Your Office Spaces?

Finally, you need to think about your long-term goals for the office space.

Are you planning on expanding your business in the future?

If so, you will need to make sure that your office space can accommodate growth.

Otherwise, you may need to look for another space for your new office.

Are you planning on moving to a different location?

If so, you will need to make sure that your office space is easily portable.

Is There A View Of Anything Other Than A Parking Lot Or Brick Wall?

One final factor to consider when office space planning is the view from the office.

While it may not seem like a big deal, studies have shown that employees who have a view of something other than a parking lot or brick wall have lower levels of stress and produce better work.

So, if your staff spends a lot of time in office, it may be a good idea to find an office space with a view of something that your employees will enjoy looking at.

This could be anything from a park to a city skyline.

These are all important questions to ask when determining how to plan your office space.

By following these tips, you can create an office space that is both stylish and functional.

If you are looking for help with office space planning, our team of experts can help!

We have a wealth of experience with office space planning projects, and we would be happy to help you create the perfect workspace for your business.

Contact us today to learn more!
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Office space planning guidelines to create a more productive work place
Article written by VOLM

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